Bates Numbers - Filling and Importing

There are two methods to add Bates numbers to an existing database:

Fill Bates Numbers

Pick a document to start with and right-click → select Fill Bates.

Type in your Bates number and then you have options to select.

You can import Bates numbers in either of these ways:

Under File → Import, select Import Bates Numbers, or
Right-click in the Documents tab, select Import, and then Import Bates Numbers.

You can import Bates from a text file only—you choose the delimiter. In this example we are using a tab-delimited text file.

Required file format

You must always have Media ID first, and then Bates Numbers.

There are a couple ways to prepare your files depending on how your Bates work.

Maybe each doc has its own beginning Bates and are only consecutive in that document.

Import with no options checked and here is what you get:

Continues Bates numbering on documents after the last one in your import list (if those exhibits exist in your database).

Skips items that already have Bates numbers. If you don’t check it, you risk overwriting what you have.

This only checks Bates already in your database. It does not warn you if you are trying to name something the same thing within the same import.

Maybe each doc has random Bates numbers. You need a file with Media ID first, including page number, then Bates number.

You can clear Bates numbers on a page level or a folder level.

Be careful

Clearing Bates numbers can affect large sets of media depending on what you select.